The following comprise the risk management guidelines adopted by the Catholic Walking Club of Victoria Inc. (CWCV).Download a PDF copy of the Risk Management Guidelines.
Download a PDF copy of the Incident Form.
It is based on the Risk Management Guidelines for Bushwalking Clubs dated March 2004 published by the Federation of Victorian Walking Clubs (VicWalk) Inc.
The objective of the guidelines is to identify and manage potential hazards in the context of the Club’s activities with a view to:
Minimising the risk of an incident occurring which could result in injury to Club members or third parties or damage to property.
Minimising the risk of litigation.
The Club (and its leaders) owes its members and visitors a ‘duty of care’ to take reasonable care to avoid injury to that person on Club activities. In the context of addressing that duty of care the Club has established the following guidelines:
Walk grading system
Conduct of members
Participant's Emergency Contact & Medical Information
The goal of the risk management guidelines is to reduce the likelihood and consequences of an incident that results in injury or loss. Insurance is the safety net that provides financial protection in the event that something goes wrong. To that end, the Club carries Public Liability insurance and members (not visitors) are covered by Personal Accident insurance.
Walks are graded to aid participants in choosing appropriate walks. As such it sets upper distance limits for walks of differing grades based on the difficulty of the terrain they will pass through.
|Gentle||Level and easy walking containing no significant difficulties. Suitable for all walkers no matter what their level of fitness.|
|Moderate||Could contain some hills or other difficulties like soft sand, rock scrambling or mud but suitable for all people with a moderate level of physical fitness.|
|Difficult||Would contain significant difficulties. Steep climbs or extreme rock scrambling, climbing etc. Even if the difficulties cover only a small percentage of the walk. Such difficulties must be noted in the Walks Program.|
Allowances should be made for weather conditions and availability of water along the track etc. Check first with the leader when signing up for a walk.
Boots and gaiters
Trousers (no jeans), shorts, overpants
Parka (rain jacket)
Hat (wide brimmed)
Clothing for travelling to and from the walk
EATING AND DRINKING
Plate, mug, fork, knife, spoon
Water bag (wine bladders are useful)
Billies and billy grip
Stove, fuel (shellite or gas), matches
Sufficient nourishing food for the duration of the walk plus an “emergency” allowance to cover contingencies such as delays in completing the trip.
Soap, toothbrush, toothpaste, comb
Pot scourer, tea towel
First aid kit, sunscreen, sunglasses, insect repellent
SHELTER AND SLEEPING
Tent, poles, pegs, groundsheet
Sleeping bag with liner, sleeping mat
Map, compass, whistle
Pencil or biro, paper
Camera, film, accessories
Swimming togs, thermal underwear, balaclava, mittens or gloves, overmittens
Good humour, common sense and a willingness to put up with unexpected difficulties
|GENERAL||The Club through the Walks Secretary will arrange for an experienced leader to accompany and assist, as may be needed, new leaders.|
|BEFORE THE WALK||
|ON THE WALK|
|AFTER THE WALK||
There are risks and dangers in bushwalking and other Club activities.
Participation in a Club activity is entirely voluntary. Therefore all participants are responsible for their own safety, and must personally accept the risks of injury, illness or death and of damage to any property, which may result from their participation. It is strongly recommended that participants have Personal Accident Insurance cover and Ambulance Service membership.
Leaders have the authority to take all necessary steps to ensure the safety of their party. All members of a party must respect that authority. You must not separate yourself from a party without first getting the consent of the Leader.
Above all – Members and Visitors are encouraged to apply good humour, common sense and a willingness to put up with occasional unexpected difficulties.
Members will be encouraged to carry the Emergency Contact & Medical Information form in a waterproof container in their packs while on Club trips.
A Committee Member (for the time being, the Vice President) is to report to the Committee as follows:
The report is to include details of any incidents or breakdown in compliance with rules/protocols together with recommendations for any relevant follow up action or changes to rules/protocols if that is appropriate.
In addition to any ad hoc reports, the designated Committee Member is to review and report to the Committee on the Club’s risk management guidelines annually, in conjunction with the renewal of Personal Accident and Public Liability insurance policies. The report is to comment on the adequacy and appropriateness of the Club’s risk management guidelines including recommendations for any amendments.
To be completed by activity organisers/walks leaders as soon as practical after an incident or when things almost went seriously wrong (near misses). This form is to be kept by the Club Secretary as a formal club record.
In the event of any serious injury (an injury requiring medical treatment) copies of the relevant report must be forwarded to the BWV Insurance Convenor via firstname.lastname@example.org or mail to Bushwalking Victoria, P.O. Box 1007, Templestowe Vic 3106.
The CWCV’s training plan is to include (but not be limited to) the following issues:
|Leaders||Induction of new leaders and improving the skills of existing leaders.|
Training methods to include mentoring by experienced leaders, reinforcement of the Leaders’ Duties included in the Club By-Laws and provision of a Leader’s Kit to individual leaders by the Walks Secretary.
|Magazine articles||The Club magazine will be used from time to time to publish articles on relevant topics.|
|Navigation||Training is to be provided from time to time either through magazine articles or face to face on aspects of navigation.|
|First aid||Members are to be encouraged to take advantage of the subsidies available from VicWalk or the Search and Rescue organisation for undertaking formal first aid training.|
|Safety in the bush||Training is to be provided from time to time either through magazine articles or face to face on accident prevention (Based on VicWalk’s “Walksafe” publication).|
|Duty of care||The Club magazine will be used from time to time to reinforce the concept of “Duty of Care” as it applies to Members’ responsibilities to fellow walkers and the general public.|
|Treading softly / conservation||Training is to be provided from time to time either through magazine articles or face to face on care of the environment (Based on VicWalk’s “Tread Softly” publication).|
|Minimum party size
Day walks - Overnight or extended walks
|A minimum of four is recommended for safety. In an emergency requiring external assistance, one member can care for the injured
person while two walk out to safety to raise the alarm.|
Any reduction in number should only be undertaken when the level of experience and the potential hazards of the trip are taken into consideration.
|Contingency plans||Devise contingency plans to shorten a walk in the event of miscalculation of walk times, extreme weather or other emergency.|
|Search and rescue contact procedure||A clear record of trip intentions should be left with a responsible person. This will normally be the Search and Rescue contact
relying on the activity description in the Walks Program. The leader should alert the Search and Rescue contact if he or she plans a material variation to
the description in the Program.|
Leaders must notify a Search and Rescue contact before and on return from walks and when delays prevent the scheduled return.
The Police are responsible for all search and rescue operations in Victoria.
If the Search and Rescue contacts have reason to believe that a party has not returned within a reasonable margin of the scheduled time they will notify available Club Committee members. If there is reasonable concern that the party is overdue, contact is to be made with Police to seek advice about the commencement of the search process.
The Club and its members participate in both Public Liability and Personal Accident insurance policies as a consequence of its affiliation with Federation of Victorian Walking Clubs (VicWalk)
Inc. Note – visitors (non members) are not covered by the insurance policies.
Copies of the policies are held by the Club Secretary.
The following is a brief description of the major features of the two policies. The complete policy documents should be used as a reference point if there is any question in respect to the policies or if a claim is to be made on either one.